Xperts.One Policies
Please note this page is a work in progress. We are working towards a comprehensive list of policies but currently the list below is incomplete.
User Policies
Submission Policies
- Submission terms and agreement
- Submission Guidelines
- Moderation
- License and copyright
- Translations
- Third party submission
Xperts.One Code of Conduct
Opening Statement
Xperts.One is a collaborative community made up of authors, readers, moderators, advisory board members, supporting organizations (such as libraries and research institutions), donors, staff, and partners in scholarly communication and software development. It also serves as the platform where this community interacts and engages.
All members are expected to uphold the core values outlined in our Code of Conduct. Violations may lead to a warning or suspension from participation in Xperts.One.
Stewardship
Xperts.One is an open-access platform committed to the permanent preservation of the scholarly record and the rapid dissemination of scientific research. Our work is supported by a global community of scientists who entrust us with their research, as well as by the generous contributions of individuals and organizations.
Our priorities and development efforts are guided by the needs of the international scientific community. As an active partner in the ongoing advancement of open access, we are proud to contribute our three decades of experience to support and shape its future.
Ethics and Responsibility
Members of the Xperts.One community are expected to uphold intellectual honesty and ethical conduct in line with academic and community standards when creating or managing scholarly work. We are committed to objectivity and transparency in shaping our policies, standards, and practices.
Community members are responsible for accurately representing themselves and their work, being accountable for their actions, and adhering to Xperts.One’s policies. They are also expected to respect the balance between individual privacy and the openness essential to scholarly communication.
Engagement
Everyone who takes part in the Xperts.One community contributes to the advancement of scientific dialogue and discovery. Users, volunteers, and staff work together to support reliable and effective scientific communication. Our day-to-day operations rely on researchers who voluntarily share their work and on volunteers who help moderate submissions. As Xperts.One continues to grow and evolve, we welcome feedback from the communities we serve.
Inclusiveness and Respect We actively encourage participation from a diverse range of users. Xperts.One shares scholarly research from members of the communities we serve without discrimination based on age, belief, disability, ethnicity, race, color, religion, gender, gender identity or expression, marital status, national origin, language, sexual orientation, military or veteran status, or any combination of these or related attributes.
We expect all community members to contribute to a respectful and inclusive environment, supporting open communication and a diversity of perspectives. All interactions within the Xperts.One community should be conducted with mutual respect.
Code of Conduct Contact
If you have questions or concerns regarding the Xperts.One Code of Conduct please contact help@xperts.one
Related Policies
Xperts.One Code of Conduct enforcement
Policies related to authors:
Moderation
Policies related to moderators:
All of the above, plus the moderator guidelines and policies linked from moderator user accounts.
Xperts.One Privacy Policy
The following privacy notice describes what information we collect from you when you visit Xperts.One and how we use this information. Please read this privacy notice carefully so that you understand our privacy practices.
Effective Date of Privacy Notice
The privacy notice was last revised on 01-06-2025.
Introduction
Xperts.One develops, hosts, and permanently preserves a free, open-access archive of scholarly articles in selected research fields. Articles submitted to Xperts.One are publicly available for the academic community and broader audiences to read, review, and use. Each article is assigned a Digital Object Identifier (DOI), indexed by third-party search engines, and may be cited in future research. To support research integrity and ensure the originality of submissions, every version of a paper—including those that are rejected—is treated as a permanent part of the scientific record and cannot be removed.
By submitting a manuscript to Xperts.One, you acknowledge and agree that the work is suitable for long-term preservation, holds enduring value for both current and historical research, and that it will be permanently archived. This includes the full text of the article, the names and affiliations of authors and co-authors (if provided), and the submitter’s email address. These details are preserved as part of Xperts.One’s mission to support scholarly archiving, research, and public-interest statistical recordkeeping. We make reasonable efforts, based on the content and condition of each submission, to avoid disclosing personal information that could cause harm or distress to living individuals.
The privacy notice below explains the types of Personal Data we collect when you visit Xperts.One and how that data is used. For this purpose, Personal Data refers to any information that identifies or could identify an individual, either directly or indirectly, through any specific identifier or characteristic. We encourage you to read this privacy notice carefully to understand our data practices. Xperts.One may update this policy from time to time to reflect changes in legal requirements, data practices, service features, or technological developments. Please check this page regularly for updates. Continued use of Xperts.One after changes are posted indicates your understanding and acceptance of the revised policy.
Types of Personal Data Xperts.One May Collect About You
When you use our site to access our online content, create a user account, upload material to our website, submit feedback or initiate a help request, contribute to our mission by donating to Xperts.One, participate in our webinars, or sign up to receive Xperts.One news or participate in other activities sponsored or hosted by Xperts.One, we collect personal information about you, as described below.
We may collect the following information based on how you engage with Xperts.One:
Browsing of the website by unregistered users – IP address, pathways navigated through the website, type of internet browser used. We do not make any attempt to identify you from the information collected.
Registered users – name, email address, ORCID, past email addresses, affiliation, country, additional contact information and/or online identifiers. We may also request a record of affiliation and publication record. Information associated with your user account can be viewed on your user dashboard. When registered users take actions such as initiating submissions or making ownership requests, Xperts.One will collect their IP address.
Users who submit articles – author names, author affiliations, submitter email address, and submitter IP address. Note: Users who submit articles or other content to Xperts.One must ensure that they have the right to distribute the work and that inclusion of the article in Xperts.One does not violate the rights of any person or entity, including privacy rights, or the submission may be removed.
Users who submit feedback, ratings or help requests – name, email address, and information pertaining to operating environment.
Donors – name, address, email address, institutional affiliation (if provided), and financial information to enable the processing of the donation. This information is processed in accordance with Xpert.One Privacy Statement.
Email subscribers – Xperts.One maintains mailing lists for those who subscribe to notifications concerning papers posted on Xperts.One, information about Xperts.One (for example, our blog updates), and other such communication, for which we will collect your email address.
Participants in public events Xperts.One may host – contact information for those who sign up for forums, conferences, or webinars we host.
How Xperts.One May Use Your Personal Data
Xperts.One uses the Personal Data collected for the following purposes:
Scholarly paper and article submission, hosting, and archiving – In the content submission and moderation process we link user accounts, authorship, and submitted content to track and process submissions, as follows:
Article metadata provided by submitter, including author list, author affiliation (if provided), and submitter name is displayed with the article posting, email announcement of articles, and bulk metadata access via API.
Users who submit articles or other content to Xperts.One must ensure that they have the right to distribute the work and that inclusion of the article in Xperts.One does not violate the rights of any person or entity, including privacy rights, or the submission may be removed.
The email address that was used to upload each submission is viewable by registered Xperts.One users to give users the ability to send feedback on papers to the submitter.
For more information refer to the section of Submission Guidelines.
Improving user experience on the Xperts.One website – When you select certain preferences, we may store information to remember your choices while using the site (see the "Collection of Cookies and Use of Other Technologies” section of this document).
Providing user support – Users have the option to provide name, email, and information about their current operating environment, and this information will be used in the process of providing user support.
Safety and security – We verify accounts and activity, monitor for suspicious or fraudulent activity and identify violations of service policies.
Providing member institution information – For users who visit Xperts.One from the IP address range of an Xperts.One member institution, you will see the institution acknowledged on the Xperts.One website. Xperts.One member institutions also receive anonymous statistics on usage from within their IP address range.
Conducting research in the public interest – Certain information we gather, including your IP address, information about your browser, the date and time of your visit, the referer field (if present), your personal preferences, and the pages on our website that you accessed, may be used for secondary research purposes, including to allow and facilitate individuals to perform research in the public interest, and activities related to such research. For example, we count the overall visits per hour and per day and display this information on our usage stats page. When using information for research purposes, we will put in place reasonable physical, technical, and administrative safeguards designed to prevent unauthorized disclosure of your information.
Testing – We collect a variety of types of information for user testing purposes such as your name, email, country, primary research field, and your opinions on various aspects of the website. This information helps us improve the functionality of Xperts.One for more people and across geographic areas.
Collection of Cookies and Use of Other Technologies
Xperts.One may gather information to track user trends and site usage with the goal of improving our website users’ experience and optimizing our website. We also use the information to administer the website and prevent abuse.
Cookies – Like most other website operators, we may collect Personal Data via cookies and similar technologies. Cookies are small text files stored on your computer and accessible only to the websites that create them. They are stored locally by the browser you are using. If you switch browsers, or use a different computer, your cookies will not follow you.
Xperts.One uses cookies to save preferences you may have chosen for your use of Xperts.One. This includes, but is not limited to:
That you have dismissed a banner we have shown you.
The Labs integrations you want to see on each abstract page.
Whether you want MathJax to be used when rendering article abstracts.
Search preferences, such as the sort order of the results.
Cookies are also used when you log in to your Xperts.One account, in order to store your user identification and session authentication information.
We do not use cookies to track your use of Xperts.One. Our website may use cookies to keep you logged into secure areas of the website and/or to keep track of your preferences as you interact with certain services. It is not necessary to use/permit cookies to read articles on Xperts.One; if you do not wish to permit cookies, you can modify the settings in your web browser, but you will not be able to login or set preferences.
For more information about cookies on Xperts.One, see: .
Social media – If you share our content through social media, those social networks will record that you have done so and may set a cookie for this purpose. If you wish to opt-out of any of these social interactions, please refer to the specific social media platform for instructions on how to do so.
External websites – From time to time, we will link to external websites that we neither own nor control. Xpert.One is not responsible for the content, privacy practices, or web accessibility needs on these websites.
Contributions to the Xperts.One website, including article submissions and metadata, may contain links as well. We are not responsible for the content, privacy practices, or web accessibility needs on these websites.
How We Share and Disclose Personal Data
Information we gather may be shared with service providers we use to support the infrastructure, submission, moderation, and archival requirements of Xperts.One, and, subject to appropriate safeguards, with researchers conducting research in the public interest. However, we will not sell this data to third parties.
Service providers – Provide the following services which require the sharing of Personal Data:
Server, database, and web hosting infrastructure
Customer relationship management
Customer support and feedback
Text analysis of submissions
Email communications
Donation processing
Moderators – As part of the article submission and moderation process, Xperts.One moderators can view the author list, submitter name, submitter email
Trusted Partners – We share anonymized data with trusted partners for use in search and discovery tools.
Researchers – In such cases, your information will be handled and processed only by persons who are responsible for the necessary activities for the research study.
Legal and contract enforcement – We may disclose your personal information to legal or government regulatory authorities as required by applicable law. We may also disclose your Personal Data to third parties in connection with claims, disputes, or litigation, or when we believe, in good faith, that such release is reasonably necessary to:
Comply with applicable law.
Enforce or apply the terms of any of our user agreements.
Protect the rights, property, or safety and security of Xperts.One, our users, or others; or
Enforce our legal rights or contractual commitments that you have made.
Public – Users with registered Xperts.One accounts can view the email address that was used to upload each submission to Xperts.One subject to CAPTCHA verification.
How We Protect and Store Your Personal Data
No method of transmitting over the internet or storing electronic data is 100% secure, but Xperts.One follows standard practices to protect against the loss, misuse, or alteration of the information that is under our control.
Choices You May Have
Fundraising emails – Donors to Xperts.One may receive future fundraising emails from Xperts.One. Those emails contain a link at the bottom of the email to unsubscribe.
Membership emails – Xperts.One members might receive annual update emails and direct correspondence relating to membership. Those emails contain a link at the bottom of the email to unsubscribe.
Opt in and event emails – Users who opt in to receive general information about Xperts.One or who register for Xperts.One events will receive emails from Xperts.One updating them on our activities. Those emails contain a link at the bottom of the email to unsubscribe.
Additional Privacy Disclosures for Individuals Located Outside of the United Kingdom
These supplemental disclosures (“Disclosures”) provide additional information concerning Xperts.One’s collection and use of data about individuals located in a Relevant Country (as defined below). These Disclosures apply to In-Scope Processing by any means, including hard copy and electronic means.
For purposes of these Disclosures,
“Relevant Law” means any non-U.K. jurisdiction’s Personal Data protection law that applies to the processing of Personal Data by Xperts.One.
“Relevant Country” means a country which has enacted a Relevant Law.
“In-scope Processing” means the collection, use, handling, processing, or sharing of Personal Data by Xperts.One when those activities are within the scope of any Relevant Law.
Where the words “we,” “us,” or “our” are used in these Disclosures, they shall refer to Xperts.One.
Please note that these Disclosures apply only to In-scope Processing, and that, depending on the situation, some of Xperts.One’s activities described above may, in the given case, not constitute In-scope Processing as that term is used in these Disclosures.
Please carefully read and understand these Disclosures before using our services and contact us using the details at the bottom of these Disclosures if you have any questions or concerns about the way your Personal Data is processed.
Legal Bases for Processing
The bases Xperts.One relies on for processing your Personal Data are set forth below. Please note that we may process your Personal Data for more than one legal basis, depending on the specific purpose for which we are using each element of data.
Legitimate interest – We have a legitimate interest in processing Personal Data contained in article submissions, and of site visitors and submitters, to carry out our archiving, research and educational mission, vision, and values; provide you with core archival, research and educational services in the public interest, including the dissemination of, and open access to, scholarly articles in specific fields of research; implement our policies and procedures; and meet our community’s expectations. We also have legitimate interests in processing your Personal Data for providing access to our site, testing and improving site functionality and user experiences on our site, providing user support, and maintaining safety and security on our site.
Contract – We need your Personal Data to provide you with our services and respond to your inquiries.
Legal – We may have a legal obligation to handle your Personal Data when necessary to comply with applicable law, or to enforce legal rights or contractual commitments you have made, or terms of use to which you have agreed.
Public interest – We may handle your Personal Data when necessary to protect the rights, property, or safety and security of Xperts.One, our users, or others.
Your consent, in limited circumstances where other bases are not recognized. Generally, we do not rely on consent as a legal basis for processing your Personal Data, unless it is specifically required by your jurisdiction, such as for sending fundraising, marketing, or other optional communications or for collecting special category or sensitive information on an optional basis for research purposes. When we process your Personal Data based on consent, you can remove your consent at any time. You can do this by contacting: [privacy@xperts.one].
We will retain your Personal Data for as long as needed to meet these objectives and to ensure compliance with our legal obligations.
Rights You May Have and How to Exercise Them
Upon your reasonable and good faith request, we will provide you with information about whether we hold any of your Personal Data as part of our In-scope Processing, to the extent required and in accordance with Relevant Law. In certain cases, you may also have a right under Relevant Law, with respect to your Personal Data collected and used in our In-scope Processing, to:
obtain a copy of your Personal Data in an easily accessible format.
request that we correct or update any of your Personal Data that is inaccurate.
restrict or limit the ways in which we use your Personal Data.
object to the processing of your Personal Data.
request the deletion of your Personal Data; and
request that we transmit your Personal Data to another party.
If you wish to exercise your rights or have other questions or concerns related to your rights under Relevant Law, please fill out a data privacy Request Form. To avoid taking action regarding your Personal Data at the direction of someone other than you, we may ask you for information verifying your identity.
If our In-scope Processing as to your Personal Data is solely based on your consent, in certain cases you may also have the right under a Relevant Law to withdraw your consent to our processing. If you withdraw your consent to the use or sharing of your Personal Data for the purposes set out in these Disclosures or otherwise limit our use of your Personal Data or request its deletion, we may no longer be able to provide you some or all of the related services.
Please note that, in certain cases, we may continue to process your Personal Data after you have withdrawn consent or requested that we delete your Personal Data, if we have a legal basis to do so. For example, we may retain certain data if we need to do so to comply with an independent legal obligation, if we still need the data for the lawful purposes for which we obtained the data, or if it is necessary to do so to pursue our legitimate interest in conducting research in the public interest, subject to appropriate privacy safeguards.
If you have any complaints regarding our privacy practices, please contact us info@xperts.one. If you are not satisfied with our response, you also may be able to make a complaint to your national data protection authority, supervisory authority, or other legal authority to the extent such authority has jurisdiction over the processing at issue.
Contacts
For questions about Xperts.One privacy policies or technical support, please contact support@xperts.one.
Identity and Affiliation
Policies
Claimed affiliation should be current in the conventional sense: e.g., physical presence, funding, e-mail address, etc. This information can be updated from .
Each user may have only one registered Xperts.One account. If you are attempting to register a new account and are unsure if you already have an account, please contact info@xperts.one.
It is a violation of our policies to misrepresent your identity or organizational affiliation. Misrepresentation of identity or affiliation, for any reason, is possible grounds for immediate and permanent suspension.
Users must comply with Xperts.One's .
Managing your identity
Xperts.One recommends a consistent representation of your name to aid search and discovery of your works.
If you would like to request a name change, please contact us at info@xperts.one.
Name changes can be made:
In full-text works: the author’s name can be changed in the PDF where it appears in the author list, acknowledgments, and email address
In metadata: the name and email address can be changed in the author list metadata and in the submission history metadata for all existing versions
In user accounts: the name, username, and email address can all be changed
We are not currently able to support name changes in references and citations of works. Also, Xperts.One cannot make changes to other services, including third-party search and discovery tools that may display author lists for papers on Xperts.One.
Xperts.One Submittal Agreement
Xperts.One is a curated research-sharing platform emphasizing openness, collaboration, and scholarship. By submitting articles, comments, or other written work (the “Work”), you (including any other authors of the Work) are agreeing to comply with these terms, which is an agreement (the “Agreement”) between you Xperts.One (“Xperts.One”).
Representations and Warranties
I make the following representations and warranties:
I am the original author of the Work or a proxy pre-approved by Xperts.One administrators acting on behalf of an original author.
I am completing this Agreement on behalf of and binding upon all author(s).
I have full authority to enter and make this Agreement and to grant the rights contained in this Agreement. If the Work was created by multiple authors, I affirm that my co-author(s) have consented to the submission of the Work to Xperts.One under the Agreement terms with me acting on my co-author(s)’ behalf.
I have the right to include any third-party materials used in the Work.
The use of any third-party materials is consistent with scholarly and academic standards of proper citation and acknowledgement of sources.
The Work is not subject to any agreement, license, or other claim that could interfere with the rights granted to Xperts.One herein.
The Work is not subject to any agreement, license, or other claim that could interfere with the rights granted to Xperts.One herein.
The work contains no defamatory, obscene, or other unlawful matter.
I will not enter into other agreements or make other commitments that would conflict with the rights granted to Xperts.One.
I have the authority to make the statements, grant the rights, and take the actions described above.
Compliance with Xperts.One Policies
I agree to comply with all Xperts.One policies, including but not limited to, those related to the , , and . My failure to so comply may result in Xperts.One suspending access, removing Works, or otherwise taking action it determines is necessary. I understand and agree that Xperts.One reserves the right, in its sole discretion, to take any action that Xperts.One determines is required to comply with applicable Xperts.One policies and any applicable laws, including but not limited to removal of a Work or blocking access to it.
Curation of Content
Xperts.One is a moderated repository for scholarly material, and, as such, maintains a permanent collection of submitted Works. Xperts.One maintains a record of all versions of Works that are submitted, including previous versions that have been updated and/or corrected. By making this submission to Xperts.One, I agree to the following:
Xperts.One reserves the right to reclassify, reject, or remove any submission.
Submissions will be automatically compared with other Xperts.One articles and detected text overlap may be noted.
In cases where public papers are found to violate Xperts.One policy, Xperts.One may withdraw the paper and indicate the concern in the Comments metadata.
Metadata may be corrected to conform to Xperts.One standards.
Grant of the License to Xperts.One
By making this submission to Xperts.One:
I grant Xperts.One a non-exclusive, perpetual, irrevocable, and royalty-free license to include the Work in the Xperts.One repository.
I permit users to access, view, and make other uses of the work in a manner consistent with the services and objectives of Xperts.One.
I agree that this license includes without limitation the right for Xperts.One to reproduce (e.g., upload, backup, archive, preserve, and allow online access), distribute (e.g., allow access), make available, and prepare versions of the Work (e.g., abstracts, and metadata or text files, formats to support accessibility, machine-readable formats) in analog, digital, or other formats existing now or in the future as Xperts.One may deem appropriate.
I agree that the rights and licenses granted may be assigned, transferred, or otherwise conveyed to another organization that is assuming (taking over) any Xperts.One responsibilities.
Waiver of Rights and Indemnification
I waive the following claims on behalf of myself and all other authors of the Work with me acting on my co-author(s)’ behalf:
Any claims against Xperts.One, or any officer, employee, or agent and their successors, assignees, or heirs (hereinafter “the indemnified parties”) thereof, based upon the use of the Work by Xperts.One consistent with the License.
Any claims against the indemnified parties based upon actions taken by any such party with respect to the Work, including without limitation decisions to include the Work in, or exclude the Work from, the repository; editorial decisions or changes affecting the Work, including the identification of myself and contributing co-author(s) and our affiliations or titles; the classification or characterization of the Work; the content of any metadata; the availability or lack of availability of the Work to researchers or other users of Xperts.One, including any decision to include the Work initially or remove or disable access.
Any rights related to the integrity of the Work under moral rights principles.
Any claims against the indemnified parties based upon any technical failures that result in a loss of content or inadvertent disclosure of information provided in connection with a submission.
I will indemnify, defend, and hold harmless the indemnified parties from any loss, damage, or claim arising out of or related to: (a) any breach of any representations or warranties herein; (b) any failure by myself or my co-author(s) to perform any of our obligations herein with me acting on my co-author(s)’ behalf; and (c) any use of the Work as anticipated in the License and terms of submittal.
Management of Copyright
This grant to Xperts.One is a non-exclusive license and is not a grant of exclusive rights or a transfer of the copyright.
I acknowledge that I may enter into publication agreements or other arrangements regarding the Work if I either (a) retain a copyright in the Work; or (b) no longer retain a copyright in the Work before submission but do have the right to submit the Work.
I agree that it is my sole responsibility to ensure that any additional publication agreements or other arrangements do not prohibit or impair Xperts.One’s redistribution license or conflict with Xperts.One’s ability to exercise the rights and licenses granted under this Agreement.
Xperts.One has no obligation to protect or enforce any copyright in the Work, and Xperts.One has no obligation to respond to any permission requests or other inquiries regarding the copyright in or other uses of the Work.
The work would be available under the following license:
Xperts.One license (https://xperts.one/licenses/nonexclusive-distrib/1.0/license.html);
If you wish to use a different CC license, select Xperts.One’s non-exclusive license to distribute in the Xperts.One submission process and indicate the desired Creative Commons license in the actual article.
The Creative Commons licenses are explained here: https://creativecommons.org/licenses/.
You should take care to submit a work to Xperts.One only if you are certain that you will not later wish to publish it in a journal or other outlet that prohibits prior distribution on an e-print server. Xperts.One will not remove an announced article in order to comply with such a journal policy – the license granted upon submission is irrevocable.
Metadata license
To the extent that you or Xperts.One has a copyright interest in metadata accompanying the submission, a Creative Commons CC0 1.0 Universal Public Domain Dedication will apply. Metadata includes title, author, abstract, and other information describing the Work.
General Provisions
This Agreement will be governed by and construed in accordance with the substantive and procedural laws of the United Kingdom without reference to any conflicts of laws principles.
By making this submission, I agree that any action, suit, arbitration, or other proceeding arising out of or related to this Agreement must be commenced in the U.K.
I, and on behalf of any and all authors, hereby consent to the personal jurisdiction of such courts.
Authority Records
Since 2005 Xperts.One has maintained authority records that link a person's Xperts.One account with the papers that they have written. We currently use authority records to support the , , and our public .
Xperts.One can also record third-party paper owners, users with rights to update or replace a paper but who are not authors. All users recorded as authors are automatically paper owners too. This status is used to support third-party submission by approved conference organizers and journals. Users may log-in to see .
For submitters
When you submit a paper, you will automatically be registered as an owner of that paper. At submission time, we will ask if you are an author, and if you say yes, you will automatically be registered as an author. Your co-authors can become authors by giving them the for the paper, which you received in a confirmation e-mail, if you expressed being an author of the submitted paper during the submission phase. They can then enter the Xperts.One identifier and paper password on the form. We recommend that you share the paper password with all of the authors of each paper you submit and encourage them to register themselves as owners.
If papers you have submitted are missing entirely from your , you should follow the instructions below for other authors.
If a paper is on your list of papers you own, but you are not registered as an author, you can use the .
For other authors
Since most papers have multiple authors, it is quite likely that you are the author of a paper that you did not submit personally.
To claim a paper
If the submitter has provided you with the paper password you can use the .
If you do not have the paper password you can use the . Note that this process involves verification by our staff and may take a couple of days.
A note on authorship in scholarly works
Submitters are responsible for ensuring all co-authors have consented to submission of the work to Xperts.One. Under U.K. copyright law, a single co-author normally has authority to agree to Xperts.One's non-exclusive distribution license. Submitters to Xperts.One are expected to follow normal publishing practices for co-authored submissions (i.e. seeking consent and approval from their co-authors and any other required parties). Xperts.One will not adjudicate authorship disputes surrounding submission or announcement. Concerns should be directed directly to the submitting author's institution. Findings from an institutional investigation may be sent to by an institutional officer. At that point Xperts.One will consider what action, if any, may be taken regarding the submission.
Falsification of Authorship
Submitters are required to comply with Xperts.One's . If you believe there has been an ethical violation such as falsification of authorship, please at support@xperts.one with a complete explanation or Report the article using the provided user-interface. Note that such a claim may require that the admin team open a dialog with the submitter as well. Such a report cannot be used as an "authorship dispute by proxy".
Submission Guidelines
While submission to Xperts.One is free for authors, we do ask authors to carefully prepare their work according to these guidelines. This will improve discoverability of the work and reduce the likelihood of delays before announcement.
Submissions to Xperts.One should be topical and refereeable scientific contributions that follow accepted standards of scholarly communication.
We only accept submissions from registered authors and users.
All submissions are subject to a that verifies material is appropriate and topical. Material that contains offensive language, non-scientific content, or is plagiarized may be removed.
Authors must grant Xperts.One an the work.
Authors must agree to the , as well as the code of conduct, moderation, and privacy policies.
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Authors are expected to self-submit. Submissions by a third party are only accepted under limited conditions.
Xperts.One moderation
Xperts.One is a forum for professional members of the scientific community, providing rapid distribution of new research. As part of the service all submissions are subject to moderation. Material submitted to Xperts.One is expected to be self-contained and of interest, relevance, and value to the disciplines we serve.
Please note that the Xperts.One moderation process is not a peer-review process. Xperts.One staff and moderators cannot give feedback on the submission although other Xperts.One members can give their feedback subject to Xpert.One Policy.
What policies guide moderation before public announcement?
The moderation process primarily occurs after a user submits a work and before the work is made public. Each work is evaluated based on its content. Xperts.One moderation decisions may be influenced by the publication status of the submission, but prior publication does not guarantee acceptance in Xperts.One. Submitters who have had works previously delayed or declined by Xperts.One should anticipate closer scrutiny on future submissions. Xperts.One reserves the right to reclassify or decline any submission.
Declined submissions
Xperts.One, in its sole discretion, may decline to post works submitted to the platform. The following list includes example topics that could lead to a submission being declined. This is not an exhaustive list, and some works that have been published or accepted by a journal may still be declined at Xperts.One’s discretion.
Scholarly Standards
Submissions to Xperts.One must comply with appropriate standards of scholarly communication in form, including appropriate and carefully prepared sections, figures, tables, references, etc. Language standards require professional communication, and sufficiently neutral tone (see also Code of Conduct). General scrupulousness and care of preparation are required.
Scholarly interest
Xperts.One moderators expect submissions to be of scholarly archival interest to the communities they represent. A submission may be declined if the moderators determine it lacks originality, novelty, significance, and/or contains falsified, plagiarized content or serious misrepresentations of data, affiliation, or content.
Submissions that do not contain original or substantive research, including course projects, research proposals, news, or information about political causes (even those with potential special interest to the academic community) may be declined. Submissions in need of significant review and revision may also be declined.
Content types
Research articles are the primary content-type submitted to Xperts.One.
For information about submissions other than research articles please see the specific content type policies
Format requirements
For information about submission format requirements please see specific format requirements
Images
Authors should be aware that the use of some images may cause offense. Examples include: obscenity; sexualized images; and images of violence or its results. The use of essentially any image can be justified by appropriate circumstances, but authors should think carefully about what images they use. Papers that are identified as using images likely to cause egregious offense may be declined or removed.
Policy for authors’ use of generative AI language tools
Xperts.One recognizes that authors of scientific works use a variety of tools to do the science on which they report, and to prepare the report itself, from simple ones to very sophisticated ones. Community opinion on the appropriateness of such tools may be varied and evolving; AI powered language tools have in particular led to significant debate. We note that tools may generate useful and helpful results, but also errors or misleading results; therefore, knowing which tools were used is relevant to evaluating and interpreting scientific works.
In view of this, we:
continue to require authors to report in their work any significant use of sophisticated tools, such as instruments and software; we now include in particular text-to-text generative AI among those that should be reported consistent with subject standards for methodology.
remind all colleagues that by signing their name as an author of a paper, they each individually take full responsibility for all its contents, irrespective of how the contents were generated. If generative AI language tools generate inappropriate language, plagiarized content, biased content, errors, mistakes, incorrect references, or misleading content, and that output is included in scientific works, it is the responsibility of the author(s).
generative AI language tools should not be listed as an author; instead authors should refer to (1).
On a topic not covered, or a community not currently served
While Xperts.One serves a variety of scientific communities, not all subjects are currently covered. Submissions may be declined if they do not fit into our current classification scheme or we do not currently serve the community who is the intended audience.
Duplicated content
If we notice that an author has made multiple similar submissions, or that a new submission appears to be a revision of a recent submission, we may request that the submissions be consolidated or versioned.
Rights to submit material
Submissions to Xperts.One must be the author’s original work, and/or submitters must have the legal authority to grant the selected license Authors must ensure the submission does not, to the best of their knowledge, infringe upon anyone's copyright. Xperts.One does not accept work containing verbatim comments by referees, plagiarized content, or other works barred by third party copyright.
Excessive submission rate
Articles submitted to Xperts.One must be of original, novel, and significant self-contained research. There is a practical limit to the rate at which appropriate, independent submissions can be produced by any one person. We may request that a particular author limit their submission rate.
If an author has a back catalog of work to submit to Xperts.One, we ask that they submit no more than three papers per day.
What policies guide moderation after public announcement?
Once a paper is announced it becomes part of the permanent scholarly record. Xperts.One will only consider requests for removal if the submitter did not have the legal right to agree to the license.
In cases where public papers are found to violate Xperts.One policy, we may . Xperts.One may also indicate the concern in the Comments metadata.
Xperts.One reserves the right to decline or remove any content. Xperts.One may reclassify already announced papers if the moderators determine there is a more appropriate category.
Can I appeal a moderation decision?
It is possible to appeal the classification of an announced article or the decision to decline a submission. In some cases, we may require that a paper be accepted for publication in a conventional journal before an appeal is considered. Note that some works that have been published or accepted by a journal may still be declined at Xperts.One’s discretion.
If you disagree with a moderation decision, you may appeal. Please be sure to carefully to ensure your request is fully considered. Please note that decisions upon appeal are final, and that no feedback will be provided with the decision.
Who are Xperts.One moderators?
Xperts.One moderators are volunteer subject matter experts with terminal degrees in their field. They evaluate each submission’s content and category, following Xperts.One policies. Xperts.One moderators are approved by their discipline-level advisory committees and by Xperts.One staff.
Moderation is a professional responsibility. Moderators consider the submissions to Xperts.One as privileged information, as they would with a paper being refereed for a journal. We respect the confidentiality of the process and refrain from sharing information gathered during submission review.
Although the moderators may be publicly acknowledged, it is inappropriate to contact any moderator directly regarding your submission. All communication between authors and moderators or about moderation decisions must be addressed through our user support portal or to moderation@Xperts.One. Unusual cases may be addressed to the Chair of the appropriate Section Editorial Committee by raising a ticket in our user support portal and indicating that it should go to the Section Chair. Section chairs will seldom override a moderator on content judgment but will review procedural issues.
Xperts.One License Information
As a repository for scholarly material, Xperts.One keeps a permanent record of every article and version posted. All articles on Xperts.One can be viewed and downloaded freely by anyone.
To maintain this scholarly record, Xperts.One needs permission from submitters to post and distribute their work. Permission is granted through a license, chosen by the submitter, and the submitter must certify that they have the right to grant that license.
The original copyright holder retains ownership after posting on Xperts.One.
The submitter is responsible for ensuring that no copyright is breached and appropriate license for their content. The Xperts.one license is irrevocable and cannot be changed once an article is submitted.
Xperts.one cannot be held responsible for any copyright violation by the submitter.
Copyright notices
PDFs obtained from publisher websites or provided as proofs are often the property of the publisher, who may hold the copyright and/or control their distribution through licenses. Submissions containing copyright statements that restrict or conflict with Xperts.One’s redistribution license will be rejected. However, if explicit permission is granted for open-access redistribution, such submissions are allowed.
If you have received permission from a publisher to upload content to Xperts.One on the condition that a specific copyright statement is included, please place that statement on the first page of the document itself. Do not include copyright notices in the metadata section, as they will be removed.
For any further questions about Xperts.One’s copyright and licensing policies, please contact our User Support team.
Translations
Xperts.One accepts translations of previously published works, provided those works offer value to the scientific communities served by Xperts.One.
Submitters should be aware that translated works involve more complex copyright issues than standard research articles. To submit to Xperts.One, the submitter must have the legal right to grant Xperts.One a non-exclusive, irrevocable license to distribute the work. While authors typically hold copyright to their original research and can grant this license, translations are considered derivative works. If the original work is still under copyright, the translator must obtain permission from the current copyright holder before publishing the translation.
It is the submitter’s responsibility to either:
obtain permission from the copyright holder, or
be ready to affirm that the original work is in the public domain worldwide.
If at all possible, the title of the translation should include the title of the translated work and the original author's name. For example:
A translation of AUTHOR'S "TITLE"
A translation of "TITLE" by AUTHOR
Third party submission
Author self-submission is generally preferred, as our experience indicates it results in significantly fewer errors and misunderstandings compared to submissions made by third parties. However, Xperts.One does allow and provides specific support for third-party submissions by trusted proxies under certain conditions.
While submissions by administrative assistants or similar personnel are discouraged, they are allowed. In such cases, it is essential that the author reviews the submission in time to alert Xperts.One administrators of any issues before the announcement is made. If the assistant submits using the author’s account, no special arrangements with Xperts.One are required.
Please note that once a submission has been announced, it cannot be removed. Any changes must be made by submitting a replacement, which creates a new version without deleting the original.